Our venue finding and management system brings together venue information, enquiries, proposals, bookings, clients and management information in one easy-to-use application.

From the first client enquiry through to confirmation, invoicing and reporting, the system helps venue finding teams manage the complete process while reducing administration, duplication and reliance on spreadsheets.

The system can be cloud-based, installed on your premises and spilt between the two.

Clients can manage proposals, bookings and enter their enquiries through the BookIT Client Portal.

Bookings using Live-availability can also be made within the Portal.

Auto-generated limited use card numbers can be used for bookings to avoid the need to client / agency credit cards.

Details of individual travellers can be stored and selected at the time of booking.

Bookings can be authorised before proceeding based on client specific parameters (e.g. budget, non-preferred venue).

Client preferences for certain venues can be stored and used to filter searches and trigger authorisation where necessary.

Venues can follow a link to allow them to enter proposal values and other details.

BookIT already has API integration with Amadeus and Tripstax for live availability.

Agreed allocations can be setup and managed. Allocations are automatically updated as bookings are made (and amended/cancelled).

On-line system for clients and agents to make bookings using live availability. Preferred/special rates are also included along with access to traveller profiles.

Generate and submit commission invoices for venues. The invoices can be transferred to various accounting systems.

Ability to store client management information fields for each booking (and where appropriate per traveller). These MI fields can then be used for client reporting.

A wealth of reports are available including MI reporting, Enquiry Response Times, Bookings Analysis, Group/Chain spend and many many more.